DATEV
Posting proposals in DATEV format. Standard chart of accounts SKR03 and SKR04. Client-specific charts. Export via DATEV interface.
Finance Agent
Decision Automation for document processing and bookkeeping. Audit-proof. Auditable. Cert-Ready.
The Problem
In document processing, people make hundreds of micro-decisions daily: account assignment, cost center, depreciation start, input tax deduction, entertainment expense classification. Each decision is based on a rule set -- tax law, accounting standards, internal guidelines, client-specific requirements.
The problem is not lack of knowledge. The problem is inconsistency: different specialists apply the same rule set differently. The more clients, the more locations, the more staff -- the greater the variance. The consequences are correction postings, audit findings, and rule sets that exist only in the minds of individual employees.
Decision Automation -- Not Just Automation
The Finance Agent is not an OCR tool that scans invoices. It is a decision automation system that decides based on versioned rule sets.
1. Read and understand documents -- with genuine language comprehension. No template recognition, no rigid layout matching.
2. Assess professionally -- account assignment, cost center, tax classification, depreciation start. Every assessment based on a versioned rule set.
3. Decide -- The Decision Layer routes: autonomous when confidence is high and the rule is clear, to a human for exceptions.
4. Document -- Every micro-decision generates a decision record: input, rule, rule version, confidence, decision path, result, timestamp.
Decision Flow
Incoming doc → Agent reads → Decision Layer
(invoice, and understands checks rule set
credit note, │
expenses) ┌────────────┴────────────┐
│ │
High confidence Low confidence
Rule clear or exception
│ │
Posting proposal Query to
+ decision record specialist
│ │
Export to Workflow paused,
DATEV / SAP awaiting resolution
│ │
Audit trail Audit trail
complete completeRule Sets
The Finance Agent operates on versioned rule sets. Each rule set is an independent data object with version, validity date, and scope. Types: tax law rules, accounting standards (GoB, GoBD), client-specific account assignment logic, industry-specific requirements, depreciation tables and logic.
Rule changes create new versions. Every decision references the applied rule version. During an audit, it is traceable which rule in which version applied at the time of the decision.
Cert-Ready by Design
The Finance Agent implements Cert-Ready by Design as a concrete use case:
Auditor Portal: Auditors see the live status of all controls -- traffic-light dashboard with drill-down to the concrete rule implementation.
Decision record per document: Not just the result is stored but the complete decision path. The auditor can trace why a document was booked a certain way.
Framework mapping: Controls are mapped to ISA, PS 951, IDW, GoB/GoBD. The auditor view is organized by framework.
Query System
Not every document is unambiguous. The query system enables structured clarifications: agent identifies missing or contradictory information, query is created as a structured data record (not an email), specialist answers in the system, answer is added to the decision record, agent decides based on supplemented information. Every query and its answer is part of the audit trail.
Integration
SAP FI/CO
Posting proposals in SAP format. Cost center logic and profit center assignment. Integration via SAP RFC or REST API.
finAPI / Banking
Automatic bank statement processing. Payment matching to open items. Direct debit and transfer recognition.
Booking logic is separated from export. A change of target system changes the export layer -- not the agent and not the rule sets.
Target Groups
Audit Firms & Tax Practices
Audit firms and tax advisory practices with hundreds of clients, thousands of documents per month. The Finance Agent brings consistency. The Auditor Portal enables a new form of quality assurance.
Shared Service Centers
Multiple entities, different countries, different rule sets. The Finance Agent applies client-specific rule sets consistently.
Companies with Internal Accounting
Monthly closings, quarterly reports, tax audits. Fewer correction postings, consistent account assignment, complete documentation.
Business Impact
Reduce correction postings through consistent rule application.
Shorten throughput times through autonomous processing of routine cases.
Lower audit risk through complete decision documentation.
Make rule sets explicit instead of storing them in individual minds.
Scale without proportional headcount increase as document volumes grow.
Frequently Asked Questions about the Finance Agent
Does the Finance Agent replace the accountant?
No. The agent processes routine cases autonomously and escalates exceptions to specialists. The result: fewer correction postings, consistent rule application, complete documentation.
How does the DATEV integration work?
The Finance Agent generates posting proposals in DATEV format. Booking logic is separated from export. A system change (e.g., to SAP) changes the export layer, not the agent.
What happens during a tax audit?
Every agent decision generates a complete decision record: input, applied rule, rule version, confidence, result. Auditors see the decision path in the Auditor Portal.
Who is the Finance Agent designed for?
Organizations with high document volumes and consistency requirements: accounting firms, shared service centers, enterprises with multiple entities, tax advisory firms.
Discuss Architecture in Detail
We will show you the Decision Layer and the Auditor Portal using a specific finance process.
Book a Meeting